As well as the Clerk Checklist, I use a timesheet in which I put all the hours I work for the Council. It has sheets for each month, but also a sheet to work out the monthly pay and annual leave together with a consolidation sheet at the front so you can check your running totals.
It’s very simple, but has worked for me.
I also keep track of expenses. When you have more than one Parish, it’s often more straight forward to buy a batch of stamps, for instance, and then charge the Parish per envelope and stamp rather than have to keep a stock of all sorts in for each Parish (and risk the rest of the family using them!).
Because I have more than one Parish, I also use my own big duplex laser printer which is much more efficient for me and means I don’t have to work out which Parish needs to buy ink next – it also means than anyone at home can use it without ‘defrauding’ the PC! However, it has meant that I have had to calculate a price per print, working out that 5% coverage doesn’t go very far and that Minutes and typed papers take more coverage!
I then make a claim every four months and give the PC the spreadsheet for information.
Download the Excel Timesheet
Download the Excel Expenses Sheet